Campus Web Committee

Campus Web Work Assignments

The following information is presented to help clarify the scope of the work associated with maintaining Highline’s web activities. The following position “titles” and descriptions are responsibilities that will, most likely, be folded into current positions. There may be some instances where new employees will be added. The committee’s assumption is that as responsibilities are added to a current position, workload shift will need to take place such as adding some part-time back-up, or tasks will be identified that will no longer be done.

It should also be noted that much of this work is already being done. Using the following designations and sharing this information across campus will clarify responsibilities and improve communication.

Web Coordinators - 3

A web coordinator is responsible for the portal pages of the assigned web presence for the college – the Public Web, the Campus Intranet and the Direct Instruction Web.

• Develops or directs the development of the portal pages to that web presence
• Convenes the working committee for that presence
• Deals with reports/concerns about unity on that presence
• Guides discussion about web standards, guidelines and activities
• Is a member of the campus wide web steering committee

Required skills include:

• Understanding of site design process and ability to implement web sites
• Ability to lead web working committee and contribute effectively to campus-wide steering committee

The web coordinators have been agreed upon by the Executive Staff.

Web Managers – 5

A web manager position is responsible for the design and technical administration of an organizational unit’s (administration, institutional advancement, instruction, president’s office and student services) collection of web sites. This position spans the web presences for that organizational unit (public, intranet, direct instruction).

• Sets permissions, creates folders for entire organizational unit’s set of web sites
• Coordinates with Administrative Technology to create and maintain server groups and group membership
• Is a member of the campus-wide web steering committee
• May also perform duties of web author and web support for the central site in that organization unit, or for specific sites within that unit

Required skills include:

• Ability to manage groups and users in FrontPage
• Understanding of site design process and ability to implement web sites
• Ability to contribute effectively to campus-wide steering committee

Web Author

A web author is responsible for implementing the web site for a specific department. The scope of this position is typically one department. The position may or may not produce the content, but consults with the department coordinator/manager to effectively implement web technologies in that department. Each department could have a different web author for each web presence.

• Working with department coordinator/manager, designs information requirements, site structure, and page level layout/graphic design, following college standards where established
• Gather information and media, and obtain copyright and other clearance
• May participate on web working committee(s)
• Contributes to design and discussions about web standards for organizational unit web site and relevant web presences
• May also perform duties of web support

Required skills include:

• Understanding of site design process and ability to implement web sites
• Ability to implement web sites using FrontPage
• Ability to edit images

Web Support

• Web support is responsible for editing content as specified by the web author.
• Edit content on department web sites as specified by the web author
• Convert prepared materials for effective display on the WWW
• Create text, images, and other materials as needed

Required skills include:

• Ability to edit web sites using FrontPage
• Ability to edit images

Naming Authority

The Vice-President, or designee, for each organizational unit of campus assigns the responsibilities of Web Manager, Web Author, and Web Support within each organizational unit.