Using Your Professional Development Funds
Answers
What can I use my money for?
Conferences, workshops, classes and materials like books (but not for
equipment).
How do I use it to go to a conference?
(Note: Do the initial paperwork as far in advance
as possible. It takes at least two weeks for paperwork to be
processed.)
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Fill out the Prior Approval for Travel form
(available at
http://tbird.highline.edu/hq/forms.html).
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To find out how much the flight will cost,
call Frosch Travel, 253-874-6033, and ask for Keri, or
(especially for international flights), call Educational World
Travel, 253-922-8081, and ask for Sheri or Nancy.
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To find out what the per diem rate is for
lodging outside Washington State, see
http://www.gsa.gov
and click on “Per Diem rates.” For meals outside
Washington State, see
http://www.ofm.wa.gov/policy/10.90a.pdf. For lodging and
meals
within Washington State, see
http://www.ofm.wa.gov/policy/colormap.pdf.
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If you are planning to drive, the private
vehicle mileage reimbursement rate is available at
http://www.gsa.gov.
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Make your own hotel reservation, keeping
in mind the amount you can be reimbursed (see per diem, above).
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Attach documentation to the Prior Approval
Form, such as the web site announcement for the conference.
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Fill out a Request for Payment (RFP) form
(available at
http://tbird.highline.edu/hq/forms.html) to pay
the registration fee.
-
Fill out the conference registration form.
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Give the Prior Approval Form, the RFP and the
conference registration form to your division chair. Keeping them
together makes the process easier for everyone involved.
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Fill out a Class Coverage form (http://tbird.highline.edu/hq/forms.html) and
submit to your division chair.
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Find out if your travel has been approved by
calling Lois Eriksson at X3203 a few weeks after you submit your
paperwork. She will give you the approval number. Call the travel
agency back, make your plane reservation, and give them the approval
number. This pays for your flight.
-
When you return from the trip, fill out a
Travel Voucher and attach hotel receipts. You do not need to attach
receipts for meals. A check will be mailed to you. If you are
uncertain about how to do the travel voucher, ask Lauri Spivey to do
it for you. It’s much easier for her to start from scratch than to
fix mistakes.
How do I use it to buy books or other
materials?
If you are buying less
than $100 worth of books, you can buy them yourself, fill out an RFP (http://tbird.highline.edu/hq/forms.html),
attach your receipt, and give it to your division chair. If you want to
spend $100 or more, fill out an MSR (http://tbird.highline.edu/hq/forms.html)
and have the college buy the books directly.
How do I use it to take a class?
(Note: Do the initial paperwork as far in advance
as possible. It takes at least two weeks for paperwork to be
processed.)
-
Fill out a Request for Payment (RFP) form
(available at
http://tbird.highline.edu/hq/forms.html) to pay
the class fee. Attach documentation, such as a web site page. Give the form
to your division chair.
-
Find out if your class has been approved by
calling Lois Eriksson at X3203 a few weeks after you submit your
paperwork.
(If the class requires you to miss the classes
you are teaching, then you'll also need to fill out a Prior Approval for
Travel form and a Class Coverage form.)
What if I spend more than the money I’ve been
allotted?
After March 1, the division chairs tally the amount
of money that went unused. An email goes out alerting the faculty that
they can apply for money from that pool. The Vice President of
Instruction decides how to allocate it.
More questions: Ask Lauri Spivey, Senior Secretary,
X3445
Last updated:
October 09, 2007
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